NHTOA Executive Board Meeting Report
A meeting of the NHTOA Executive Board was held on Monday, September 10th, 2007 at the Hooksett Public Library. It was called to order at 6pm by president, Bob Brown.
In attendance were Bob Brown, Bob Gidari, Doris Tuson, Nancy Eastman, Gary Custer, Chuck Zerbinopoulos, and Dave Cook. Richard Sholtanis and Paul Huard were not able to attend.
Bob B. received a note from Richard which stated that he would be willing to run a clinic at some high schools in the north. Paul sent a financial report to Bob B. who also sent this information to the board members.
Bob B. also presented the treasurer’s report to the board. The current balance as of August 31st, 2007 was $3420.68. This includes the dues paid at the annual meeting. A motion was made by Dave to accept this report and Nancy seconded it. The board voted its’ approval of this report.
The board report of February 5th, 2007 was reviewed by the board members. The report will be amended to include the closing time for that meeting then sent to the board. Dave made a motion to accept the report and Nancy seconded it. All voted to approve the amended report.
Doris was asked by Bob B. if a draft of the annual meeting report was completed as yet. She said it was not ready but that it would be available for the next meeting. She was asked to give a secretary’s report and indicated that no correspondence had been received.
Doris gave an assignor’s report and passed out a 3 page report to the board. These were reviewed and questions were answered. Information received from the NHIAA regarding the fees that schools pay the assignor was also shared. Dave made a motion to accept this report and Nancy seconded it. The board members voted their approval.
Nancy gave a supervisor’s report and passed papers to the board. She told us the NHIAA wants all sports to get their insurance through them. The cost would be $12.00/ member. Nancy told us that since the Special Event members can not work at the end of season meets, they do not require insurance. Their names would not be sent to the NHIAA. She spoke briefly about the new Arbiter system and said that it is a computerized system for assigning officials. It will cost $6/official to participate. It has not been determined how it will be paid or by whom. The schools will pay $15.00/home meet in 2008. The subject of dues was mentioned but more answers are needed before the board can determine if a change is needed. The NHIAA is also concerned about paying officials by cash for the end of the season meets so they want to have more documentation by paying with a check. The Class meets do not have enough officials to cover all the events. Our association officials are not pleased to work under a non-certified official. We want all officials to be certified with us. There was some discussion on what our officials were being paid compared to other sport officials with respect to what they do and the time involved. The NHIAA regularly increases the amount by $2 every year. Nancy will try to locate her bill for past travel expenses and bring it to the next board meeting.
Under Old Business, Bob B. spoke of the mileage reimbursement for board members to include their travel to and from the board meetings, clinics, etc. Dave had made a motion at the April 3rd, 2007 board meeting regarding this subject. No vote was taken at that time so that motion was rescinded by Dave and also Chuck who had seconded it. Bob G. then made a motion to give a stipend amount of $25.00 to board members who wish to be reimbursed for travel expenses and they would be paid after each meeting. Chuck seconded it. This will be brought before the general membership for their discussion and a vote. The board voted to approve this motion as a temporary measure.
Under New Business, Bob B. spoke of the previous meeting held with Nancy and Doris to talk about the Arbiter system for assigning. The assigning committee will be the backup for the new system. Bob said that every certified official will have a chance to be given a meet assignment. We will need to do more cross training. Doris would download schedules and the needs of the schools plus the information from the officials. This software will automatically notify you of a cancellation, indicate the mileage of your trips to meets and know who is to be paid for extra mileage.
The Manchester Invitational will be held on September 22nd and Doug Glance will need our help. Bob spoke of our membership application and told us that it did not have a disclaimer in it. This was discussed and Bob G. suggested the title be changed. More work will be done on it. Bob B. passed out some papers. Dave asked that the board reports be sent to the board members within 10 days of the board meetings.
Bob B. said that there was a need for shirts for two members and a hat for one other member. These will be ordered for them. Gary asked about officiating at a cross country meet in Keene.
Bob G. made a motion to close the meeting and Dave seconded it. All voted to end this meeting at 8:04pm.
Doris Tuson, Secretary