NHTOA Executive Board Meeting Report
February 4, 2008
A meeting of the NHTOA Executive Board was held on Monday, February 4, 2008 at the Hooksett Public Library. It was called to order at 6:00pm by president, Bob Brown.
In attendance were Bob Brown, Bob Gidari, Doris Tuson, Paul Huard, Nancy Eastman, David Cook, Richard Sholtanis, Gary Custer, and Chuck Zerbinopoulos.
The board reviewed the board report of January 7, 2008. Some additions and corrections were made. Richard made a motion to accept this report with the changes. Paul seconded it. The board voted to approve the report as amended. Doris also passed out a rough draft of last year’s annual meeting.
Paul gave a treasurer’s report and the current balance is $2382.10. He brought up questions about insurance, the list of names for the NHIAA, and the Arbiter. He was told that a $6.00 fee/official was required to register with the Arbiter system. This amount has already been paid for 60 names at this time. The Arbiter system is not available as yet. The insurance amount is currently in the fee structure. Nancy told us that the question is when the NHIAA is coming on board. It is not known what the cost will be for us. We may need to pay for two months because our people need to be insured. A fee of $5.00 will be required along with the list of officials (who wish to be assigned) for the NHIAA this year as well. Paul clarified an amount paid out to Bob B. The correction will be made in the treasurer’s accounting. Bob B. wanted to make sure the board was comfortable with the treasury’s report for this year. He said there was a need to show that the board feels they have met the requirements of an audit of the finances. David made a motion to accept this latest financial report as a fulfillment of the audit requirement. Nancy seconded it and the board voted its approval. Richard made a motion to accept this current treasurers’ report and the previous report as well. Nancy seconded it and the board voted to approve both reports.
Nancy gave a Supervisor’s report and passed out the NF tests and also rule books to each board member. Case books were given to Bob G., David C. and to Doris. The pole vault clinic will be held on Saturday, March 8, 2008 at UNH in Durham. It will be held from 9 to 1pm. The Class L meet will be tentatively held in Concord at 4:30pm.
Bob mentioned that mileage reimbursement will not be a part of the annual meeting. He passed out new By-Laws booklets and they will be sized the same as the rule books. Several changes and corrections were made by the board. He will have 75 copies for the annual meeting. A general discussion was held on dues, uniforms and whether we are working with a fiscal or a financial year. Our dues year is from April 1st to March 31st. Doris asked some questions about the Arbiter system. Times of meets are not always included on the track schedules. The system will require certain information to be included when the schedules are added. Bob said these need to be uploaded into the system as soon as possible. The question of rating officials was mentioned but that will not be discussed at this time. The question of how officials will confirm their assignments was asked and the Arbiter system will include a time limit for this task to be completed. Doris told the board that schools are contacting her about the upcoming season. They are being told about our plans to participate with the Arbiter system.
Bob G. presented the board with a letter he had written to entice others to join us. Discussion was held and suggestions were made. The letter will be sent to everyone along with a membership application.
Bob B. handed out a copy of the annual meeting announcement which will be sent out soon. The board talked about what needs to be done in preparation for that meeting. All recertified members will attend between 9am and noon. Board members will assist in the testing for new members until 1pm. The executive board needs to arrive at the UNH field house by 8:45am to set up for registration. Paul made a motion to authorize an amount of $200 to be set aside for annual meeting expenses. David seconded it and the board voted to approve it.
The board reviewed the member roster information sheet and made corrections and additions. Bob G. asked what the dues would be for the Associate members. After discussion a motion was made by David to charge $45 for their dues to cover the costs. Bob G. seconded it and the board voted to approve this fee change for 2008.
A dinner meeting was set up for Thursday, February 21st where the board members will also take the NF test. This meeting will be held at the Johnson’s Dairy Bar in Northwood at 5:30pm. Bob B. will make the arrangements with the restaurant for us.
Richard made a motion to close the meeting and Bob G. seconded it. The board voted to adjourn at 8pm.
Doris Tuson
NHTOA Secretary