NHTOA Executive Board Meeting Report
A meeting of the NHTOA Executive Board was held on Monday June 5th, 2006 at the Hooksett Public Library. It was called to order at 5:37pm..
In attendance were Bob Brown, Jesse Taylor, Doris Tuson, Paul Huard, Nancy Eastman, Richard Sholtanis, Gary Custer, and David Cook.. Mark Tuson also attended.
The board reviewed the board report of April 3rd,2006 and made some corrections. David made the motion to accept the report as amended and Nancy seconded it. The board voted to accept the report as amended.
Bob gave out copies of the latest membership and this was reviewed.
Nancy gave her Supervisor`s report and told us that officials will be paid $74 in 2007. She will be attending a meeting on June 20th with the rest of the supervisor`s. An information letter was passed out from the NHIAA and had also been sent to the athletic directors. It pertained to the payment of officials at any meet where 5 or more teams participated and schools being required to supply starter pistols with shells for meet starters. Those who were only paid the regular fee should notify Nancy. She will inform the NHIIAA and they will make contact with the schools.. She stated that there is a problem with schools not paying mileage for officials who travel 50 miles one way or 100 miles both ways. There will be established rates set for the end of the season meets for 2007.
Paul was asked to give a treasurer`s report. David asked him why there was no hard copy for the board and why there was no posting on the internet. Paul gave a previous balance of $4114.10 then told us of the expenditures for the month of May. These included $467.50 for hats, $1170 for insurance which will be due next on April 1,2007, 2 scholarship donations for $100 and $50, $60 for insurance, and $47 to Bob for the website fee. A refund will be sent to us for the overlap of the insurance payment previously sent. The total expenses for May came to $1904. With the addition of 2 deposits for $350 and $70, the balance in our treasury was now $2630. Nancy made a motion to accept the report and Gary seconded it.
Doris informed the board that a letter had been sent to Sharon at the NHIAA which stated our request to remove one name (Mike Courtois) from the officials list and to add in it`s place another name (Arthur Demers). Regarding our new officials, she had received 4 evaluation sheets and asked if any others had been evaluated. A discussion followed. The board members were told that we had at least 11 new meets scheduled after the regular season had begun. This was the first time this had occurred for us. The regular assigning report will be presented at the next board meeting.
Paul asked Doris to send him some missing addresses, phone numbers, c-mail addresses and zone numbers for his records. Bob said every one had a hat except for Carol Dozibrin. Nancy told u that DennisV. And Roger B. did not have shirts yet. She will send forms to them.
Bob asked the board to review the latest budget and passed out copies to us. Paul stated that the total dues came to $3135. A brief discussion was held. Doris and Paul asked Bob for more stationary envelopes. Paul also asked the board that the time element in big meets be discussed at a future board meeting.
Bob presented the Bylaws agenda paper which was reviewed. It was agreed that two items will need work and these include the establishment of short and long term goals, and the training for our members. The board continued to go over the work on the bylaws.
It was mentioned that non-certified officials should not be in charge of an event nor be the head referee, etc. Nancy will discuss this with The Outdoor Track committee.
The Constitution needs to be brought up to date with the recent amendments.
Bob asked the board members if they wanted to pursue the idea that was previously discussed to allow copies of all our Constitution and Bylaws work to be sent to Ed Thibodeau and Mark Tuson. Paul made the motion to do so and Richard seconded it. The board voted in favor of this measure.
The next board meeting is tentatively set for September 11th, 2006 at 5:30pm. Doris will confirm with the library and let Bob know it. Bob asked the board to continue to check their email for more work on the bylaws so that we could give our input and share ideas before the next board meeting.
Bob made a motion to close the meeting and Richard seconded it. The meeting ended at 7:25pm.
Doris Tuson
NHTOA Secretary.